- Obtain approval in advance from all co-authors before placing their names on the abstract. Submission of an abstract denotes that co-authors as well as authors have read the abstract, take responsibility for its content, and approve that their names appear on the abstract. Failure to obtain approval from all authors will result in immediate rejection of the abstract.
- Include a concise statement of the research under investigation and its objectives. Define all concepts and abbreviations at first use.
- Describe experimental methods briefly (including relevant numbers of patients and/or microorganisms).
- Describe specific findings and analysis of data. (Promises such as “to be completed” are not acceptable).
- Include specific conclusions, with supporting statistical analyses when appropriate. (Concluding statements such as “the results will be discussed” are not acceptable).
- Do not submit multiple abstracts on overlapping facets of the same project unless each abstract has important, novel information and clearly stands on its own. Repetitive abstracts will be rejected.
- Resolve any issues relating to patent matters before submitting the abstract.
- Agree to the SHEA embargo and copyright policy.
- Presenter must submit disclosures of potential conflicts of interest and complete an attestation form. List any financial interests, assistance, or relationships with companies, supporters, or commercial products that are related to the research (for example, research support, grants, sponsors, stockholder, etc.). A response to this request must be provided for the presenting author before the abstract can be peer reviewed.
Resolution of Personal Conflicts of Interest
It is the policy of SHEA that all faculty, abstract authors, and staff disclose and resolve any real or apparent conflicts of interest relating to the topics of this educational activity. According to the Accreditation Council for Continuing Medical Education (ACCME) Essentials and Standards, SHEA must provide balance, objectivity, and scientific rigor in all sponsored educational activities accredited for continuing medical education (CME). The intent of the disclosure is to provide the audience with information on which they can make their own judgments on program content. The Society for Healthcare Epidemiology of America is accredited by ACCME to provide CME for physicians.