Formatting Your Abstract

  • Abstracts should be no more than 400 words; not including title, authors, and spaces. Words within a table are counted towards the character limit. Figures, title, and authors do not count against the 400-word limit. Use simple fonts.
  • Italics, underline, bold, superscript and subscript formatting, Greek characters (both upper and lowercase), scientific characters, charts, tables, and graphs are accepted.
  • Do NOT enter any part of your abstract in CAPS, to include title, authors, or abstract body.
  • Always include the abstract title, authors, affiliations, and text.
  • You may copy and paste the text of your abstract from a word processing document or a clipboard directly into the online abstract box.
  • All fields must contain the requested information, or the submission will not be complete.
  • Do not send multiple submissions of the same abstract. Duplicate abstracts will be rejected. Be sure to combine all new information into one abstract.
  • Obtain approval in advance from all co-authors before placing names on the abstract. Submission of an abstract implies that the author and coauthors are aware that their names will appear on the abstract. Failure to obtain approval from all authors will result in rejection of the abstract.
  • Always keep an original copy of your submitted abstract.
  • Always proofread your abstract. Accepted abstracts will be published exactly as submitted. If English is not your first language, please have a fluent English speaker review your abstract.

Help with the Online Submission Form

The following is required to complete the online submission. Please note, detailed instructions are provided online during the abstract submission process.


The title is not included in the 400-word limit. Use a concise title that summarizes the content of the abstract. Capitalize the first letter of each word except prepositions, articles, and species names. Italicize all specific/scientific names of microorganisms as appropriate.


Choose 1 Subject Category. Abstracts will be divided into categories for programming purposes. The Abstract Committee reserves the right to reassign your abstract.


Enter complete author(s) names (example: John S. Doe). Include the name and email of all authors and author groups.


Co-authors need to sign into the system and create a profile. They need to add their degree, institution, city, state, and country. This information will be used in the final program. Grant acknowledgments should not appear in abstracts, but should be included in the CME disclosures.


Describe the relevance of the research using background, methods, results, and conclusions. SHEA will not edit or revise the abstracts. Submitters/authors are responsible for the accuracy of the abstract text. We recommend that a colleague review the abstract for accuracy and grammar.


Provide all pertinent contact information to ensure that correspondence is received promptly and accurately. You must specify the “presenting author.” SHEA will correspond with the presenting author using only the contact information that is provided at the time of submission. It is the responsibility of the presenting author to communicate future correspondence to all co-authors and abstract submitters. Notifications will be sent to the presenting author only.


Changes/modifications, including author and affiliation changes, are allowed for submitted abstracts until the abstract submission deadline. Changes to submitted abstracts will not be possible after this deadline. Once you submit the abstract, a confirmation message will appear on the screen with an abstract tracking number assigned. Keep records of your abstract ID until you receive your abstract disposition letter.

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